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FERMATA LEGAL HOLD AUTOMATION

Manage your legal hold in the cloud.

WHEN IT COMES TO NEW TECHNOLOGY

WHY DO MANY LEGAL ORGANIZATIONS PROCRASTINATE?
  • Disrupts present litigation – When the average duration of a Legal Hold Matter is over 2 years, it can be difficult and time-consuming for an organization to change its current protocol.
  • Extremely sensitive circumstances – Legal Hold Matters can have thousands of custodians.
  • Accustomed to the way things have always been done – Processes aren’t the only things that have to change. People have to change.

“The Fermata Legal Hold interface is intuitive and user-friendly enabling easy tracking, searching, cross-referencing and reporting."

SB, Paralegal
Top 75 National Trucking Company (Over 1,100 Matters)

WE CREATED FERMATA BECAUSE WE GET IT.

Here are a few things you won't have to worry about.
Onsite Training Required?NO
Additional Costs per User?NO
Additional Costs per Custodian?NO
Requires Base Platform Installation?NO
Requires IT System Integration Before Use?NO
Add-On Module to Other Software?NO
Annual Matter "True-up" Billing?NO

FERMATA IS READY TO GO RIGHT NOW!

Use it for Free - No obligationCustom Custodian Grouping
Easy Set-upAdvanced Search Tagging
Automated ReportingEmail Integration Option
Secure Cloud ApplicationUnlimited Custodians
Stand-Alone Legal Hold PlatformMobile Compatible
Unlimited Administrators / UsersDark Mode (easy on the eyes)
Integrated Customizable Questionnaires2 Factor Authentication Security
Integrated Customizable Notice TemplatesComplete Intetrated Self Service Help
Automated Custodian Response TrackingCustom Branding (your corporate logo)
Automated Weekly Status emailsLow Cost Unlimited Matter Licensing
Automated Daily Status emailsOver 12,000 Matters managed
Automated Reminder Notices

WHAT'S INCLUDED?

For starters, every licensing plan is fully functional.
  • Unlimited custodians, communications, questionnaires, notes, reports, etc
  • Our latest version is always deployed to all users regardless of the licensing plan chosen

FERMATA'S FEATURES

STILL NOT COMFORTABLE WITH LEGAL HOLD AUTOMATION?

We've got you covered! We've also included:
  • Library of template documents
  • Step by step guides to walk you through establishing a defensible, secure Legal Hold.
  • “Guide to Establishing a Legal Hold Policy” and easy to understand help documentation to ensure you get your “How do I use this?” questions answered quickly.   

FERMATA LEGAL HOLD AUTOMATION PRICING

Choose one of three easy licensing models

USE FERMATA FOR FREE

$FREE

Use our fully functional, latest version of Fermata for free. Use it for up to 24 months for your first Matter on us.  No strings attached.

BY THE MATTER

$600

This option is perfect for organizations with less than 60 Matters annually or when costs are allocated by the matter. $600 per Matter annually.

UNLIMITED

$36k

If you anticipate more than 60 matters annually, the UNLIMITED plan is your best option. 100 matters? 1000 matters? All covered. Three-year agreement required.

YOU MAY BE WONDERING...

WHAT ARE THE LIMITATIONS TO THE FREE LICENSE? AND WHY FREE?

Research indicates more than half of all organizations don’t use defensible, appropriately designed tools for their Litigation Hold Matters.  This results in inefficiency and risk of evidence spoliation or deletion, driving the need for an economical, easy to implement solution.  So we designed and built one.  We are so confident you will appreciate the simplicity and defensibility of Fermata’s easy to use design, we are happy to license it to you; fully featured and without functional limitation for up to 24 months at no charge.   If you are willing to invest and use Fermata, we want to honor that investment and allow you to actually use it, certain you will find great utility in Fermata for all your Hold Matters. We think you’ll like our friendly team and customer service too.

Once I start using Fermata for free on my first Matter, what is my price to add another Matter?

$600.  The same as using it for an additional Matter.

What is the renewal timing of the annual Matter licensing?

Each Matter license renews on the 366th day; one year following the day of its inception.  The exception is the Unlimited Matter Licensing which renews on a twelve-month cycle beginning in the first month of inception.

Are there cancellation penalties to release a hold or stop using Fermata?

None at all!

What are the payment options?

We accept Credit Cards, valid Purchase Orders or ACH.  New users choosing the Free plan will not be billed until an additional Matter is added.   

I need a Legal Hold tool now and have more than one Matter to manage now. What is my annual cost?

The Free pricing plan is extended to each new Customer (outside of the Unlimited Plan) for the first two (2) years on your first Matter.  For example, if you have five (5) Matters today, your price is calculated on only four (4) Matters. 4 X $600 = $2,400.

Will I need to download software?

No, you will not. Fermata is hosted on secure cloud servers and managed by one of the best technology teams in the industry.

TERMS & CONDITIONS

All pricing is based on an annual term. The annual term for each Matter within the Complimentary and Per Matter Licensing models are defined as the first day within the month each Matter was created and extends for 365 days. Methods of accepted payment include credit cards and valid purchase order numbers. Cicada terms and conditions supersede any licensee purchase terms that may materially or adversely affect these terms and conditions, our software license agreement(s) or payment terms.

Complimentary Licensing

Complimentary first Matter use of Fermata is valid only for use on behalf of one organization, for one Matter, for 24 months. Complimentary first Matter use is limited only to individuals with a valid organizational email address. Accounts created using personal email addresses are subject to cancellation. Should the complimentary first Matter duration extend beyond 24 months, or as other Matters are added to the account, you agree to pay $600 annually for each current (unreleased) Matter regardless of Matter duration.

Per Matter Licensing

As Matters are added to your account either from license inception or during any duration of use, you agree to the license terms for each of those Matters. You agree to be invoiced and to pay $600 annually for each current (unreleased) Matter regardless of Matter duration. Renewal invoices will be emailed thirty days prior to annual license expiration. Unless otherwise informed in writing and confirmed by Cicayda, Cicayda will utilize the payment method chosen at license initiation to process your renewal.

Unlimited Matter Licensing

Unlimited Matter Licensing provides Clients expecting greater than sixty (60) active Matters, the ability to add and release any number of Matters as necessary. The annual term for Unlimited Matter Licensing is defined as twelve months beginning within the month of purchase and ending the last day of the twelfth (12th) month thereafter. Renewal invoices will be emailed thirty days prior to license expiration. Unless otherwise informed in writing and confirmed by Cicayda, Cicayda will utilize the payment method chosen at license initiation to process your renewal.